What We Do
- Provide meeting & conference management support under our GSA Federal Supply Schedule contract (GS-23f-0146M) for Marketing, Media and Public Information Services;
- Plan and coordinate large and small conferences, meetings and events for commercial, federal, state and local government customers;
- Provide logistical support in finding hotel locations and in negotiating contracts for best value rates with hotels and vendors for meeting rooms and lodging;
- Conduct site inspections to ensure suitability and compliance with the Americans with Disabilities Act;
- Handle travel arrangements and negotiate lodging rates at or below Federal Travel Regulations guidelines;
- Conduct strategic planning sessions to partner with customers in achieving the objectives of their special event and in identifying the best role for our company in supporting their needs;
- Work with customer personnel in developing biographies, agendas, and conference materials;
- Develop mailings for potential attendees, register attendees, and create and maintain registration and attendee databases;
- Provide on-site support at customer events to ensure proper arrangements such as for lodging, meeting rooms, food and beverage, audio visual, telephones, computer support and on-site registration;
- Create interim and final status reports to keep customers informed about their special events.
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We would welcome the opportunity to support your organization in the following areas:
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